Hugh Stewart

[…] for instance was Ernie Walter, who came as a trainee accountant, from Cardiff. And I liked the look of him […]

Gordon McCallum

Gordon McCallum (sound engineer) 26/5/1919 - 10/9/1989 by admin — last modified Jul 27, 2008 02:38 PM BIOGRAPHY: Gordon McCallum […]

Jack Rockett

Jack Rockett (exhibitor) 1908- ? by admin — last modified Jul 29, 2008 05:37 PM BIOGRAPHY: Jack Rockett was born […]

Reg Sutton

Reg Sutton (newsreel sound recordist, sound supervisor) 24/9/16 - ? by admin — last modified Aug 27, 2008 03:39 PM […]

Online meeting – BEHP Membership & Permissions Discussions 5-7 June 2017

!!!!!!Page!1!of!4!!!ONLINE&MEETING:&BEHP&MEMBERSHIP&AND&WEBSITE&PERMISSIONS&&&!Discussions&week&commencing&5&June&2017&By!phone!on!5!June:!Sue!Malden!(SM),!Ian!Noah!(IN)!and!Alison!Bancroft!(AB)!By!phone!on!6!June:!Mike!Dick!(MD),!Ian!Noah!(IN)!and!Alison!Bancroft!(AB)!Via!Skype!Conference!0n!7!June:!David!Sharp!(DS),!Martin!Spence!(MS),!Ian!Noah!(IN)!and!Alison!Bancroft!(AB)!!1.&DISCUSSION&FRAMEWORK&!Discussions!referenced!questions!raised!in!the!draft!Online!Systems!Operations!Manual!(copied!below):!!MEMBERSHIP&AND&PERMISSIONS&Criteria!for!BEHP!mebership!and!joining!procedures!need!to!be!reviewed!and!agreed!by!the!Management!Committee!for!two!main!reasons:!•!Now!the!BEHP!is!formally!constituted,!all!members!have!voting!rights!and!the!BEHP!is!now!more!accountable!to!official!members,!and!open!to!legal!challenge!on!governance!and!administrative!matters.!What!conditions!need!to!be!met!for!someone!to!become!a!member?!•!BEHP!members!have!rights!of!acces!to!additional!information!and!actions!on!the!website,!and!this!right!needs!to!be!accompanied!by!appropriate!terms!and!conditions.!At!the!moment!only!BEHP!members!should!have!access!to!the!members!pages.!Is!there!a!need!for!a!category!of!users!who!are!not!BEHP!members,!but!who!are!given!access!to!the!database!on!specific!terms.!!Website&User!accounts!are!created!for!official!History!Project!members,!following!a!request!from!the!Secretary!(is!this!correct?).!Additional!permissions!are!set!by!Sysadmin!when!requested.!Membership!permissions!and!permissions!management!need!to!be!designed!both!to!facilitate!an!effective!workflow!and!to!limit!damage!in!worst!case!scenarios. The!process!for!adding!members!to!the!system!and!assigning!additional!permissions!is!currently!informal.!With!the!likelihood!of!significant!future!project!growth,!should!this!be!formalised?!Should!people!be!able!to!apply!for!membership!via!the!site?!!&2.&DISCUSSIONS&!Phone!calls!with!Sue!and!Mike!were!informal,!rather!than!agenda!based,!but!their!comments!were!noted!to!feed!into!the!Skype!discussion.!!!& BEHP!Meetings!!Page!2!of!4!!2.1&Membership&Criteria&!Anyone!who!expresses!an!interest!in!film!and!who!can!perhaps!add!to!information!to!that!has!already!been!collected.!(MD)!!With!the!recent!registration!of!BEHP!as!a!company,!we!are!in!a!hybrid!state.!We!need!to!reboot!in!light!of!our!new!legal!status.!Existing!practices!and!management!procedures!need!clarification!and!the!decisionYmaking!process!needs!review!and!updating.!(MS)!!In!terms!of!membership,!we!need!to!start!with!Mem!&!Arts!and!the!definition!of!where!we!stand!legally.!This!is!unlikely!to!allow!for!different!types!of!membership,!i.e.!corporate!membership.!(To!be!checked).!(MS)!!Once!the!question!of!voting!rights!is!clarified,!it!will!provide!a!framework!for!other!issues!and!a!basis!for!making!other!decisions!(e.g.!membership!categories,!permissions!and!who!can!authorise!access).!(MS)!!What’s!the!status!of!partners!like!BECTU!and!BFI!–!do!they!get!voting!rights?!(DS)!!2.2&Membership&Categories&!May!need!different!levels!of!membership!in!terms!of!website!access,!i.e.!volunteer!members,!active!members!and!legacy!(mailing!list)!members!(MD).!!It!is!clear!there!are!currently!different!types!of!members:!•!Mailing&list!–!some!of!the!core!membership,!but!also!silent!partners!who!don’t!appear!at!all!or!possibly!just!at!the!AGM!to!vote.!They!may!not!have!high!levels!of!computer!literacy,!but!certainly!don’t!want!to!upset!this!core!membership!or!restrict!their!ability!to!vote.!•!Volunteers!–!these!tend!to!be!very!active!for!short!period!and!then!go!away.!They!should!have!access!to!website,!but!would!not!necessarily!be!voting!members!from!the!outset.!This!could!change!if!they!stay!with!the!project,!with!them!becoming!a!full!member!or!even!a!Director.!!Editing!rights!and!voting!rights!are!different!issues!and!need!to!be!dealt!with!separately.!(DS)!!Divisions!need!to!be!made.!Effective!board!member!might!not!have!any!access!to!edit!the!website.!(MS)!!With!volunteers,!it!may!be!that!their!permissions!should!be!date!limited!say!to!6!months!and!then!their!interest!needs!to!be!renewed!for!their!access!to!the!website!to!continue.!(DS)!!We!need!a!volunteer!signYoff.!Martin!Sheffield!has!recently!started!volunteering!at!a!museum!and!might!have!info!on!their!volunteer!agreements/arrangements.!(DS)!! BEHP!Meetings!!Page!3!of!4!!Until!proper!procedures!are!in!place,!it!was!agreed!that!volunteers!should!use!offline!methods!of!collecting!data!(e.g.!spreadsheets),!and!that!their!findings!should!be!checked!before!being!handed!to!confirmed!person/s!for!uploading.!(DS,!MS,!IN,!AB)!!Agreement!is!needed!on!file!naming!protocols!(for!photos,!transcripts,!etc.)!and!volunteers!need!to!be!aware!of!copyright!issues.!(AB)!!2.3&Application&process&!Consider!an!online!form!(plus!printed!option!for!those!without!email).!(MD)!!2.4&Forward&planning&!Possibility!of!institutional!membership,!subscriptions!for!academics/universities!(like!IMDB).!We!would!need!to!justify!in!terms!of!value!for!money!and!would!potentially!then!need!to!charge!everyone!for!access.!We!could!also!look!at!possibilities!such!as!a!commercial!relationship!with!IMDB,!so!people!looking!for!information!could!click!straight!through!to!interviews.!We’re!not!ready!yet!and!would!need!to!sit!aside!others!who!charge,!not!compete.!We’d!also!need!to!check!whether!commercial!arrangements!would!conflict!with!Heritage!Lottery!applications.!(SM)!!Corporate!(e.g.!Talking!Pictures),!partners!(e.g.!BECTU,!BFI),!and!academic!(e.g.!BUFVC)!relationships!all!need!to!be!revisited.!Academic!institutions!may!want!access!via!Athens!protocol!–!with!licenced!universities!to!have!access!to!various!materials!created.!Can!see!increasing!demand!from!academic!institutions!and!corporate!organisations!–!may!need!to!deal!with!on!case!by!case!or!set!up!higher!payments!to!allow!use!of!materials!on!an!annual!basis.!All!needs!discussion.!(DS)!!!Discussion!also!needed!about!position!with!BFI,!who!are!relaunching!media!tech!later!this!summer,!and!the!position!with!unYdigitised!data.!(DS)!!3.&NEXT&STA G E&!Proposed:!Based!on!the!outcome!of!discussions,!and!subsequent!feedback!from!other!members!of!the!Management!Committee,!a!draft!membership!policy!to!be!drawn!up!for!approval!at!the!next!meeting.!In!addition!to!the!above!points,!this!policy!would!cover!online!!roles!and!permissions.!!It!was!agreed!at!the!Skype!meeting!that!current!legal!position!and!voting!rights!need!clarification!before!other!issues!can!be!addressed.!!&& BEHP!Meetings!!Page!4!of!4!!Immediate&actions:!!•!MS!to!lead!on!Mem!&!Arts!discussions!!!•!DS!to!send!through!draft!BEHP!Online!Systems!Operations!Manual!with!his!notes,!for!circulation!to!the!Management!Team!!•!The!possibility!of!Ian!(and!Alison!when!appropriate)!joining!the!Management!meeting!via!Skype!to!be!explored,!and!a!Skype!connection!set!up!for!Wednesday’s!meeting!(14!June)!if!agreed.!!•!Management!agreement!to!sought!on!a!regular!programme!of!Skype!meetings.!DS,!MS,!IN!and!AB!agreed!that!this!is!likely!to!be!the!only!practical!way!to!get!through!the!issues!needing!urgent!consideration.!

Elizabeth (Liz) Bale

[…] got a television set when I left school because he was paying school fees for my brother and for me, and he was working independently as a chartered accountant. So the television was bought when I left school, my brother being younger than me, and the first thing I remember seeing peculiarly was th[…]

Ronald Grant

[…] said, I said your father bought the picture palaces and 42. Surely this is pre that had nothing to do with your company. Or we said I'll talk to the accountant. And then of course, he said yes, it's alright. I can't remember what figure I offered, but it would, it would have been in the hundreds, b[…]
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