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BECTU History Project - Interview No. 7 [Copyright BECTU] Transcription Date: (Digital: 2012-10-02) Interview Date: 1987-07-09 Interviewers: Alan Lawson, Arthur […]

[…] is more important to be seen as ‘on board’ with management than any consideration of what might make better TV. […]

1.1.1#Digitising#and#consolidating#existing#information#The#main#tasks#include:#•#Digitising'and'uploading'existing'interviews:#Due#to#the#upload#limits#on#Vimeo#and#issues#with#quality#of#digitised#recordings,#this#task#is#currently#being#carried#out#exclusively#by#Mike#Dick.###•#Collecting'and'digitising'existing'transcripts:#This#task#is#being#led#by#David#Sharp#Where#conversion#to#OCR#format#is#difficult,#this#is#best#done#using#Adobe#Acrobat.#Alison#Bancroft#has#a#copy,#and#others#may#also#have#access#to#the#full#programme.#Once#transcripts#are#digitised#and#available#in#OCR#format,#they#can#be#uploaded#by#any#project#member#with#appropriate#permissions.#•#Filling'gaps'in'existing'data:#this#includes#photographs,#and#additional#information#from#the#physical#archive#and#online#research.#Data#can#be#collected#by#anyone#and#uploaded#by#any#project#member#with#appropriate#permissions.#•#New'transcriptions'of'existing'interviews:#Transcriptions#can#be#carried#out#by#anyone#using#interviews#published#on#the#website.#Use#of#Speechmatics#tests#is#proving#successful#and#may#help#to#speed#the#process.#New#transcripts#can#be#uploaded#by#any#project#member#with#appropriate#permissions.#•#Resolving'issues'with'existing'data'fields:#The#best#ways#of#recording#data#from#the#physical#archive#(i.e.#interview#formats)#are#evolving#as#work#with#the#physical#archive#progresses.#Taxonomies#need#review.#In#particular,#the#work#area/craft/role#taxonomy#needs#urgent#review.##•#An#interviewer’s#manual#needs#to#be#written.#2.'MEMBERSHIP'AND'PERMISSIONS'Criteria#for#BEHP#mebership#and#joining#procedures#need#to#be#reviewed#and#agreed#by#the#Management#Committee#for#two#main#reasons:#•#Now#the#BEHP#is#formally#constituted,#all#members#have#voting#rights#and#the#BEHP#is#now#more#accountable#to#official#members,#and#open#to#legal#challenge#on#governance#and#administrative#matters.#What#conditions#need#to#be#met#for#someone#to#become#a#member?#•#BEHP#members#have#rights#of#acces#to#additional#information#and#actions#on#the#website,#and#this#right#needs#to#be#accompanied#by#appropriate#terms#and#condiUtions.#At#the#moment#only#BEHP#members#should#have#access#to#the#members#pages.#Is#there#a#need#for#a#category#of#users#who#are#not#BEHP#members,#but#who#are#given#access#to#the#database#on#specific#terms.#Comment'[David'Sha1]:'Request#for#others#inside#the#team#and#possibly#externals#(eg#Dan#Thurley)#to#upload.#Also#=#what#if#the#BFI#agreed#to#directly#upload#copies#of#"our"#material#to#our#website?#Context#is#reUlaunch#of#BFI#Mediatheque#(2.0)#soon#and#their#desire#to#add#audio#and#other#content.#Comment'[David'Sha2]:'No#"e".#Comment'[David'Sha3]:'Need#to#update#and#edit#rules#for#transcription#and#clarify#formats.#As#I#edit#transcripts#I’m#developing#more#"rules".##Comment'[David'Sha4]:'#Need#to#utilise#worktable#to#prevent#duplication#of#effort#Need#clarity#as#to#process#maybe#need#to#extend#range#of#item#types#to#include#interview#notes#as#interim#content#until#transcript#has#been#created.#Comment'[David'Sha5]:'Need#to#ensure#preUupload#guidelines#are#are#followed#and#transcription#format#adhered#to.#Comment'[David'Sha6]:'Based#on#existing#protocols#where#they#exist.#Eg#paperwork#held#on#production#hub.#Comment'[David'Sha7]:'Ty p o#Comment'[David'Sha8]:'We#may#need#to#distinguish#between#"directors"#"members"##(committee#members)#and#ordinary#members#(and#a#category#of#paid#membership#if#we#agree#one)#and#"users"#also#are#"directors"#really#office#holders#and#therefore#subject#to#potential#change#at#the#AGM?#[Which#has#Companies#Hse#update#implications].#I#think#mailing#list#of#committee#members#needs#thorough#check#using#surface#mail#with#clear#"return#to#sender"#guidelines#for#undeliverables#so#that#we#know#who#at#least#is#still#around#at#the#last#known#address.#Probably#need#to#preUweed#mailing#list#before#this#is#done#and#then#we#need#to#ensure#eUmailing#list#is#still#current.#We#could#require#a#reply#and#failure#equals#being#removed.#Comment'[David'Sha9]:'typo#Comment'[David'Sha10]:'possibly#people#who#could#help#with#uploads?#Think#we#need#volunteers#to#sign#agreement#as#to#security/confidentiality.# Policy#about#membership?##2.1'Website'User#accounts#are#created#for#official#History#Project#members,#following#a#request#from#the#Secretary#(is#this#correct?).#Additional#permissions#are#set#by#Sysadmin#when#requested.#Membership#permissions#and#permissions#management#need#to#be#designed#both#to#facilitate#an#effective#workflow#and#to#limit#damage#in#worst#case#scenarios.#The#process#for#adding#members#to#the#system#and#assigning#additional#permissions#is#currently#informal.#With#the#likelihood#of#significant#future#project#growth,#should#this#be#formalised?#Should#people#be#able#to#apply#for#membership#via#the#site?###2.1.1#Permissions#by#Role##•#Public'(Unregistered'users):'Can#view#main#site#pages#and#publicly#accessible#interview#data.##•#Registered'users:#Currently#as#unregistered#users.#There#are#a#few#users#who#regUistered#before#automatic#public#registration#was#closed,#should#they#be#invited#to#join#as#members#and#their#existing#accounts#deleted?##•#Members:'Can#publish#their#own#blog#and#have#access#to#additional#data#overUviews.#See#https://historyproject.org.uk/behpUmembers#for#a#current#list#of#memUbers#with#this#permission.##•#Interviewer:#Can#add#interviews#to#the#system#and#edit#their#own#interviews.#(InUterviewer#status#for#specific#interviews#can#be#granted#retrospectively.)#See#https://working.historyproject.org.uk/behpUinterviewers#for#a#current#list#of#memUbers#with#this#permission.##•#Website'Achive'Team:#Can#create#interviews#and#edit#any#interview.#See#https://historyproject.org.uk/behpUwebteam#for#current#list#of#members#with#this#permission.##•#Editorial'Team:#Can#create#site#pages#and#News#articles,#and#edit#any#site#pages#and#News#articles.#See#https://historyproject.org.uk/behpUeditorial#for#curUrent#list#of#members#a#with#this#permission.##Comment'[David'Sha11]:'I#can#forsee#requests#for#a#form#of#membership#from#the#academic#sector,#which#might#be#"Athens"#type#access#as#mediated#by#Learning#on#Screen#(formerly#BUFVC)other#institutional#access#requests#possibly#commercial#access#(eg#Companies#looking#for#content)##BUT#if#we#put#an#application#on#the#site,#someone#has#to#deal#with#it.#Comment'[David'Sha12]:'On#a#case#by#case#basis?#Comment'[David'Sha13]:'Ty p o# •#Management'Committee:'This#role#has#been#given#to#all#members#of#the#ManUagement#Committee#who#are#members#on#the#website.#It#gives#access#to#addiUtional#information#and#a#Management#discussion#forum.#See#https://historyproUject.org.uk/behpUmanagement#for#a#current#list#of#members#with#this#permission.##•#Site'Management:#This#role#is#under#development.#It#will#allow#others#to#take#on#core#website#management#tasks.#All#site#management#is#currently#carried#out#by#Alison#Bancroft.##•#Sysadmin:#Full#control#over#all#aspects#of#the#system,#including#set#up#of#MemUber#accounts.#All#system#admin#is#currently#carried#out#by#Alison#Bancroft.####

!!!!!!Page!1!of!4!!!ONLINE&MEETING:&BEHP&MEMBERSHIP&AND&WEBSITE&PERMISSIONS&&&!Discussions&week&commencing&5&June&2017&By!phone!on!5!June:!Sue!Malden!(SM),!Ian!Noah!(IN)!and!Alison!Bancroft!(AB)!By!phone!on!6!June:!Mike!Dick!(MD),!Ian!Noah!(IN)!and!Alison!Bancroft!(AB)!Via!Skype!Conference!0n!7!June:!David!Sharp!(DS),!Martin!Spence!(MS),!Ian!Noah!(IN)!and!Alison!Bancroft!(AB)!!1.&DISCUSSION&FRAMEWORK&!Discussions!referenced!questions!raised!in!the!draft!Online!Systems!Operations!Manual!(copied!below):!!MEMBERSHIP&AND&PERMISSIONS&Criteria!for!BEHP!mebership!and!joining!procedures!need!to!be!reviewed!and!agreed!by!the!Management!Committee!for!two!main!reasons:!•!Now!the!BEHP!is!formally!constituted,!all!members!have!voting!rights!and!the!BEHP!is!now!more!accountable!to!official!members,!and!open!to!legal!challenge!on!governance!and!administrative!matters.!What!conditions!need!to!be!met!for!someone!to!become!a!member?!•!BEHP!members!have!rights!of!acces!to!additional!information!and!actions!on!the!website,!and!this!right!needs!to!be!accompanied!by!appropriate!terms!and!conditions.!At!the!moment!only!BEHP!members!should!have!access!to!the!members!pages.!Is!there!a!need!for!a!category!of!users!who!are!not!BEHP!members,!but!who!are!given!access!to!the!database!on!specific!terms.!!Website&User!accounts!are!created!for!official!History!Project!members,!following!a!request!from!the!Secretary!(is!this!correct?).!Additional!permissions!are!set!by!Sysadmin!when!requested.!Membership!permissions!and!permissions!management!need!to!be!designed!both!to!facilitate!an!effective!workflow!and!to!limit!damage!in!worst!case!scenarios. The!process!for!adding!members!to!the!system!and!assigning!additional!permissions!is!currently!informal.!With!the!likelihood!of!significant!future!project!growth,!should!this!be!formalised?!Should!people!be!able!to!apply!for!membership!via!the!site?!!&2.&DISCUSSIONS&!Phone!calls!with!Sue!and!Mike!were!informal,!rather!than!agenda!based,!but!their!comments!were!noted!to!feed!into!the!Skype!discussion.!!!& BEHP!Meetings!!Page!2!of!4!!2.1&Membership&Criteria&!Anyone!who!expresses!an!interest!in!film!and!who!can!perhaps!add!to!information!to!that!has!already!been!collected.!(MD)!!With!the!recent!registration!of!BEHP!as!a!company,!we!are!in!a!hybrid!state.!We!need!to!reboot!in!light!of!our!new!legal!status.!Existing!practices!and!management!procedures!need!clarification!and!the!decisionYmaking!process!needs!review!and!updating.!(MS)!!In!terms!of!membership,!we!need!to!start!with!Mem!&!Arts!and!the!definition!of!where!we!stand!legally.!This!is!unlikely!to!allow!for!different!types!of!membership,!i.e.!corporate!membership.!(To!be!checked).!(MS)!!Once!the!question!of!voting!rights!is!clarified,!it!will!provide!a!framework!for!other!issues!and!a!basis!for!making!other!decisions!(e.g.!membership!categories,!permissions!and!who!can!authorise!access).!(MS)!!What’s!the!status!of!partners!like!BECTU!and!BFI!–!do!they!get!voting!rights?!(DS)!!2.2&Membership&Categories&!May!need!different!levels!of!membership!in!terms!of!website!access,!i.e.!volunteer!members,!active!members!and!legacy!(mailing!list)!members!(MD).!!It!is!clear!there!are!currently!different!types!of!members:!•!Mailing&list!–!some!of!the!core!membership,!but!also!silent!partners!who!don’t!appear!at!all!or!possibly!just!at!the!AGM!to!vote.!They!may!not!have!high!levels!of!computer!literacy,!but!certainly!don’t!want!to!upset!this!core!membership!or!restrict!their!ability!to!vote.!•!Volunteers!–!these!tend!to!be!very!active!for!short!period!and!then!go!away.!They!should!have!access!to!website,!but!would!not!necessarily!be!voting!members!from!the!outset.!This!could!change!if!they!stay!with!the!project,!with!them!becoming!a!full!member!or!even!a!Director.!!Editing!rights!and!voting!rights!are!different!issues!and!need!to!be!dealt!with!separately.!(DS)!!Divisions!need!to!be!made.!Effective!board!member!might!not!have!any!access!to!edit!the!website.!(MS)!!With!volunteers,!it!may!be!that!their!permissions!should!be!date!limited!say!to!6!months!and!then!their!interest!needs!to!be!renewed!for!their!access!to!the!website!to!continue.!(DS)!!We!need!a!volunteer!signYoff.!Martin!Sheffield!has!recently!started!volunteering!at!a!museum!and!might!have!info!on!their!volunteer!agreements/arrangements.!(DS)!! BEHP!Meetings!!Page!3!of!4!!Until!proper!procedures!are!in!place,!it!was!agreed!that!volunteers!should!use!offline!methods!of!collecting!data!(e.g.!spreadsheets),!and!that!their!findings!should!be!checked!before!being!handed!to!confirmed!person/s!for!uploading.!(DS,!MS,!IN,!AB)!!Agreement!is!needed!on!file!naming!protocols!(for!photos,!transcripts,!etc.)!and!volunteers!need!to!be!aware!of!copyright!issues.!(AB)!!2.3&Application&process&!Consider!an!online!form!(plus!printed!option!for!those!without!email).!(MD)!!2.4&Forward&planning&!Possibility!of!institutional!membership,!subscriptions!for!academics/universities!(like!IMDB).!We!would!need!to!justify!in!terms!of!value!for!money!and!would!potentially!then!need!to!charge!everyone!for!access.!We!could!also!look!at!possibilities!such!as!a!commercial!relationship!with!IMDB,!so!people!looking!for!information!could!click!straight!through!to!interviews.!We’re!not!ready!yet!and!would!need!to!sit!aside!others!who!charge,!not!compete.!We’d!also!need!to!check!whether!commercial!arrangements!would!conflict!with!Heritage!Lottery!applications.!(SM)!!Corporate!(e.g.!Talking!Pictures),!partners!(e.g.!BECTU,!BFI),!and!academic!(e.g.!BUFVC)!relationships!all!need!to!be!revisited.!Academic!institutions!may!want!access!via!Athens!protocol!–!with!licenced!universities!to!have!access!to!various!materials!created.!Can!see!increasing!demand!from!academic!institutions!and!corporate!organisations!–!may!need!to!deal!with!on!case!by!case!or!set!up!higher!payments!to!allow!use!of!materials!on!an!annual!basis.!All!needs!discussion.!(DS)!!!Discussion!also!needed!about!position!with!BFI,!who!are!relaunching!media!tech!later!this!summer,!and!the!position!with!unYdigitised!data.!(DS)!!3.&NEXT&STA G E&!Proposed:!Based!on!the!outcome!of!discussions,!and!subsequent!feedback!from!other!members!of!the!Management!Committee,!a!draft!membership!policy!to!be!drawn!up!for!approval!at!the!next!meeting.!In!addition!to!the!above!points,!this!policy!would!cover!online!!roles!and!permissions.!!It!was!agreed!at!the!Skype!meeting!that!current!legal!position!and!voting!rights!need!clarification!before!other!issues!can!be!addressed.!!&& BEHP!Meetings!!Page!4!of!4!!Immediate&actions:!!•!MS!to!lead!on!Mem!&!Arts!discussions!!!•!DS!to!send!through!draft!BEHP!Online!Systems!Operations!Manual!with!his!notes,!for!circulation!to!the!Management!Team!!•!The!possibility!of!Ian!(and!Alison!when!appropriate)!joining!the!Management!meeting!via!Skype!to!be!explored,!and!a!Skype!connection!set!up!for!Wednesday’s!meeting!(14!June)!if!agreed.!!•!Management!agreement!to!sought!on!a!regular!programme!of!Skype!meetings.!DS,!MS,!IN!and!AB!agreed!that!this!is!likely!to!be!the!only!practical!way!to!get!through!the!issues!needing!urgent!consideration.!

[…] and simplicity for users is important, the storage system and management processes have been designed with a focus on security […]

[…]C supporting the programmes that you were making? So programmes like Asian magazine and GoBar,Speaker 2  15:36  I think pebble mill and the management at Pebble mill, and everybody above was very, very supportive of the programmes. I think, you know, and we did a lot, there was only for ef[…]

[…]illimetre. I was asked to edit it again I don't know how that came about. It could have been it could have been via an agent it could have been Marsh management. With you know Sandra Marcia tool map Okay. Anyway, so it could have been. And so it was an editing job. So over and up and Adam on anger w[…]

BEHP transcript DisclaimerThis transcript has been produced automatically using Otter.It provides a basic, but unverified or proofread transcript of the interview. Therefore, the British Entertainment History Project (BEHP) accepts no liability for any misinterpretation of the content of this interv[…]

Robert Love [Start of Recording] [00:00] I: So we're interviewing Robert Love. I'm the interviewer, Tim Amyes. Robert was here from '76 to '93? R: Till 2001, I think! I: 2001! 1976 till 2001. And today is the 28th [May, 2017]. So there we go. We've identified the tape. So wh[…]

[…]ternally, to use the skills that we have internally to help the internal broadcast side of things. So, at the moment, we are working on a media asset management platform which will hold all our content together. It should allow anyone in the business who needs access to a certain programme to get it[…]